To easily identify the linked cells, select them in an adjacent column that does not contain any other data. Repeat the above step for other check boxes.In the Format Control dialog box, switch to the Control tab, click in the Cell link box and select an empty cell on the sheet to which you want to link to the checkbox, or type the cell reference manually:.Right click the checkbox, and then click Format Control.
#EXCEL FOR MAC MAKE COLUMN A CHECKBOX HOW TO#
How to link a checkbox to a cellĪs already mentioned, to be able to capture the checkbox state (checked or unchecked) you need to associate the check box with a certain cell.
The technique is very simple, but it's the corner stone of using the checkbox results in your formulas. But first, let's learn how to link checkboxes to cells. The next part of our Excel Checkbox tutorial will teach you how to capture the user selecting or clearing a checkbox and how to use that information in your formulas.īelow you will find a few examples of how to use checkboxes in Excel to make an interactive checklist, to-do list, report and chart. Why almost? Although the checkboxes are inserted and you can now check or uncheck them by simply clicking on a box, Microsoft Excel is not able to respond to these changes because no cell is linked to any of the checkboxes yet. When the mouse pointer changes to a thin black cross, drag it down to the last cell where you want to copy the checkbox.ĭone! The check boxes are added to all the items in the checklist:Īs you can see in the screenshot above, our Excel checklist is almost ready. Select the cell with the check box by using the arrow keys on your keyboard, and position the cursor over the lower right corner of the cell. Your first Excel checkbox is ready, and you just have to copy it to other cells.
/001_Checkbox_Excel-ddba8b3b9b504c0a9fa3b3277aec3742.jpg "excel for mac make column a checkbox")
Or, right click the check box, select Edit Text in the context menu, and then delete the text. To remove the text " Check Box 1", right click the checkbox, select the text and delete it.To properly position the check box, hover your mouse over it and as soon as the cursor changes to a four-pointed arrow, drag the checkbox where you want it.The Check Box control will appear near that place, though not exactly positioned in the cell: Click in the cell where you want to insert the first checkbox (B2 in this example).On the Developer tab, in the Controls group, click Insert, and select Check Box under Form Controls.To insert a checkbox in Excel, execute these steps: The preparation steps are completed, and now we are getting to the main part - add checkboxes to our Party Planning list. If you are creating an Excel checklist or to-do list, the first step is to make a list of tasks or other items for which the check boxes will be inserted.įor this example, I've created the following Party Planning Checklist: Now, with the Developer tab in place, you get access to a host of interactive controls, including Check Box. Under Customize the Ribbon, select Main Tabs (usually it is selected by default), check the Developer box, and click OK.Right-click anywhere on the ribbon, and then click Customize the Ribbon… Or, click File > Options > Customize Ribbon.It means that when you tap on the checkbox, it’ll mark the task as completed.To add the Developer tab to the Excel ribbon, do the following: One of the coolest things about checkboxes is that they allow you to create interactive to-do lists. All you have to do is edit and format them again. Of course, you can do this with the checkboxes that you’ve added before, as well. You can also enter a value next to the “Unchecked” option, but it’s optional.Now, write a meaning next to the “Checked” option.Choose the cells where you would like to insert checkboxes.Go to the spreadsheet you want to change.
In this case, checking the box would mean “Yes”, while leaving the box unchecked would mean “No”. This is a fantastic option for tracking the progress of your team or creating surveys. Add Custom Checkbox ValuesĪ more advanced option would be to create a checkbox with a custom-made value.
There’s no need to format each checkbox separately. Once you’ve formatted a checkbox the way you like it, you can copy and paste it, just as you’d do with any other content.
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